Programme+Actions

=Action Lists for Programme Committee=

Update: I'm waiting for Theme Directors to finalize dates of Theme meetings before sending out the letter. I want all staff to be clear about when they are expected to be in Addis before the start registering.
 * ** Item No. ** || ** Action points ** || = Details of work = || ** Person responsible ** || **Status** ||
 * 1 || APM Invitation Letter || Sending out APM invitation letter to all staff with minor adjustments made on the drafted version e.g. including information about visa procedures following input from Wubshet. || Alan || Letter ready to send on Mon Feb 1. Draft copy in

Alan to send reminder to staff and PMOs on Monday - set out process again one more time.
 * Done** ||
 * 2 || E-registration || Compiling information of the e-registered APM participants following input from PMO’s || Wubalem || First draft of registered participants list [145] was forwarded to Million and Tibebe. The revised version will be sent out by end of February. ||
 * 3 || Poster session || Decide content guidelines for poster preparation

Prize

Prize Jury ||  || done

$100 total between 3

dargie, simmons, sibanda || brown bag stand || Alan || DONE || The followings are notes from Seife: (i) the total no. of APM 2009 attendees was close to 300 but not more, and the average for the week was about 250. (ii) I recall that not many partners came to the market place but those who came were represented by one or more persons ||
 * 4 || Call for engagement || poster
 * 5 || Expected number of participants || Contact and follow up with Seife to get the number of participants for last year APM || Wubalem || **Done.** [|APM 2009 Participants Detail.xls]
 * 6 || Staff ID card || Send a reminder to ILRI staff to bring their ID card for the meeting || Alan || e-mail will be sent out by end of March. However, recommendation was made to prepare name tag. ||
 * 7 || Reminder for registration || Send a reminder to all ILRI staff to finalize registering before the due date i.e. April 2 || Alan || The first deadline was on February 19. ||
 * 8 || Registration of BoT/Directors/ advisors || Terry will e-register science advisors and Board members; and Catherine will do e-registration of all NBO directors. Leah is expected to remind/follow up from her end.

Remind Henning Steinfield registration || Leah

Alan/Leah || **Done** ||
 * 9 || Finalizing APM Programme || -Contact HR and Regional Offices to get new recruited staff

- Contact Dr. Seyoum [EAIR]

-Send a reminder to Theme Directors about IRS Staff council meeting on April 14, 15:30-17:00hr

-Ask Carlos for closing remarks

-Send Delia about closing entertainment program for comments

-Invite brown bag sessions organizer for their registration

-Contact Adrian -Contact topic persons and brief them to distill question in their topic area. **

-Registration of Henning

-Contact John about MC & TC dinner on April 16

-Invited officially hosted institution for APM and market place || Alan

Alan

Alan

Alan

Alan

Peter

Iain

Elaine

Alan/Delia

Iain

Alan || **Done**

Waiting for finalization of programme sessions development.

Phone line was disconnected during discussion on closing entertainment programme.


 * Done** ||
 * 10 || Sort out mechanisms for participation by Nairobi and outposted staff || Think about video links, online surveys and other mechanisms for getting input from staff not attending APM || Alan || Page created on wiki with some initial ideas from Dorine Adhoch. Needs further work. ||