Core+Comm+Meeting+April+8

=**6th Core Committee Meeting**= Venue: DG Conference Room**
 * April 8, 2010


 * Present**: Tibebe, Million, Loza, Peter, Wubalem, Alan, Meron

- Registration complete - Tent o To be put up on Monday - **Million** o Internal fixtures to be made ready on Tue – **Million/Ketema (Binyam)** o Final checking on Wed morning – **Million/Ketema**

- Logistics sheet – various changes agreed – **Meron** to change.

- Separate invitations for Thursday and Saturday to be arranged by **Meron** and added to APM packs

- **Peter** to send list of extra KMIS invitees for APM dinner – also other names should be sent by **other Core members**

- Contact Ketema to assign someone to be available at Help Desk ** - Loza **.

- Peter and Alan to arrange meeting with Ian and Ketema or Binyam on Monday – **Alan** to invite - Discuss with Ketema to allow participants to make international phone calls with their own cost - ** Loza **.

- Prepare signs/posters for key meeting rooms for easy location ** - Eric/Peter. **

- Lunch for staff will be at 12:45 and 12:00 -12:45 for APM participants. Announcement must be done for ILRI staff ** - Million. **** On Wed staff lunch at 12.00-12.45 and APM participants after – **** Million **** will announce **


 * - For lunch charging **** Peter **** will give tick sheet to Million on Monday 12th. **** Million **** to under-cater by 10%. Unused lunches after this will be charged to APM budget. **


 * - Badges: under control – **** Meron/Loza **
 * - Folders are fine – full title of APM on front. Drop the line. To be delivered to hotels on Monday – **** Loza/Hailu **
 * - Room allocations being finalized by **** Loza and Million **** – will go on ILRInet today. **


 * - Flight details received from 107 participants. Tibebe still following up. **


 * - Visas also under control. **


 * - One final VIP participant, Raul Ponzoni, a Uruguayan citizen based in Malaysia will need business visa on arrival facilitation ( **** Tibebe **** ) plus accommodation on campus ( **** Million **** ) **