Program+Comm+Meeting+April+9

= = · Follow up with John about the Mega programme session(s) – who needs to be involved, how people will be informed etc **[Shirley].** · ** Ensure all themes have coffee break scheduled for 10-1030am. Send a message about session 1 planning to happen during this slot - Wubalem (below) ** · Adjust timing of Session 1 (State of Union) to take account of reduced time available. **[Alan**]. · Henning will not attend APM. Mario will cover Henning’s presentation. Recommend Tom to summarize and balance the scene as chairperson and also pose the questions **[Alan to contact Tom]**. · Presenters will finalize and forward their presentations to Peter **[Narayan, Mario, Delia, Tara]** by early Monday – **Peter to chase** · Wednesday April 14 during coffee break [10:00 – 10:30] Delia, Mario, Tara, Tom, Narayan will discuss to come up with question to be posed after each presentation. Meeting will be held at Bruno’s Office. **Wubalem** to invite the presenters to this meeting including Tara by phone if possible – need a number for Tara. · ** Delia ** will send a reminder/invitation to presenters that are expected to make a presentation - request for the presentations first thing on Monday (12th) so Delia can put all the slides into one presentation and if need be, edit. [Nancy, Shirley, Vish, Steve, An]. · There will be a 30 min coffee break session during break between NRS/IRS staff meetings and Questions and Answer on Goods and Bads. Revise and indicate the coffee break session between the above mentioned sessions on the programme **[Peter].** **Knowing Me, Knowing you** · Ten groups will be created and answer subsidiary questions and will be a tournament. 10 people are required to give logistics assistance. **Peter** will recommend colleagues from KMIS **[Bruno to co-ordinate]**. · For this and other sessions Susan will organize recording of the proceedings through blogs and by filming elements of all sessions. Volunteers are welcome for blogs. · No confirmation received from Sokoine University [participants from Tanzania]. · Facilitators for Saturday morning will also take notes relevant to their topics throughout the discussions · Need to make sure these folks also have badges - **Peter** · Discussion between organizers of this session will be carried out during APM **[Peter]**. · Peter will update timetable on wiki **[Peter]** will make his final speech for 30 minutes · Will incorporate mini-workshops and four “livestock matters” which will be presented as short interviews · 28 scientific posters have registered these will be put in the infocenter on Sunday, with subsets as part of the market place stands. · The programme for the marketplace will be prepared separately and incorporated in folder [ **Peter**]. · ** Iain ** will follow up with session participants · Send a message to Biruk to help on IT facilitation required in this session **[Alan].** · The group discussions need to consider the new mega-program structure but not be too diverted from their original purpose · Update details of this session on wiki [**Elaine**]. · ** Peter ** and **Alan** will invite dragons (Dieter, Emmy, Tom, John G) and brief them once they arrive. · ** Aynalem/Elaine ** will follow up with · ** Alan ** to make reference to this session in opening remarks so that people can be thinking about it from the start, including if other topics should be added. · No power point presentations allowed. · Recommend to have a big time counter on screen. **Alan** will arrange with IT to use internet timer. · APM highlight video, learning/reflections/take away, poster competition announcement and reflections by Carlos are the detail programme of closing session. · Still waiting for list of new recruited staff after the last APM. **Alan** to follow up again with HR · Organizers of each session will have detail programme same as wiki. **Peter** will finalize and distribute. · Recommend to prepare different name tag for external presenters [**Peter].** · 14 brown bag sessions have registered. · Forward one extra brown bag session to Peter to incorporated in the program **[Aynalem].** 
 * 6th Programme Committee Meeting **
 * Date: April 9th **
 * Time: 10:00am-11:40am **
 * Venue: Infocenter small meeting room **
 * Present: Alan, Peter, Shirley, Mario, Aynalem, Wubalem, Bruno, Elaine [Ibadan], Delia **
 * [Nairobi], Iain [New Delhi], **
 * WEDNESDAY APRIL 15TH **
 * ILRI Mega-Program Planning **
 * THURSDAY APRIL 15TH **
 * Livestock Bads and Goods: Setting the Scene **
 * NRS Staff Meeting **
 * FRIDAY APRIL 16 **
 * Engaging better with research partners **
 * Partnerships and Communications session **
 * Marketplace **
 * SATURDAY APRIL 17 **
 * Livestock goods and bads: working more effectively with development partners **
 * Filling the gap **
 * Pitches session **
 * Closing **
 * OTHERS **
 * New staffs introduction **
 * Logistics **
 * Brown bags **