Comms+Actions

=**Action Lists for Partnership and Communication Committee**=

Meron, Loza, Peter to be the main updaters here.

We need to set deadlines for different actions

Second meeting 23 Feb Third meeting 29 March 2010 Next meeting scheduled for 6 April 2010 ||
 * **Item No.** || **Action points** || =Details of work= || **Persons responsible** || **Status** ||
 * 1 || KMIS team mobilization || Collect ideas and commitment || Peter || Initial meeting 1 Feb 2010
 * 2 || APM Logo || ====design==== || Eric || Finalized ||
 * 3 || APM photography || during the event

|| Apollo / Liya assist ||  || Initial setup to be ready in week beginning 8 Feb || Birru / Zerihun / Liya / webteam as needed || 8 Feb: Work completed (Daniel) ||
 * 4 || APM on ILRINET || ====techical set up and design====
 * 5 || APM content on ILRINET || Populate content || Daniel/ Liya/ Meron || Feb 19:Draft agenda and a link to the wiki of Addis Campus added

Poster, brown bag lunch meetings, market place stand sections updated every time new requests come. ||
 * 6 || Addis InfoCenter yammer 'marketplace' || Organise and set up infocentre to be permanent poster display area during APM

InfoCenter set will be ready Friday 9 April

organise traditional ethiopian coffee and kenyan tea || Azeb and i/c team

Bizu || 8 Feb: Plans initiated

4 Feb: Kenya i/c will organise Kenya part. ||
 * 7 || APM poster template || Design, make template available

Core/Programme Committee needs to issue content guidelines || Eric/Apollo || Finalized and can be downloaded from ILRINet - APM Section || Very few sent in; we know people are working on them Finalizing as requests come || Design finalized by Eric, Peter and Susan Online template ready (Mockup) To be finalized by the end of this week ||
 * 8 || APM Poster production || Call for posters, collect and print || Meron/ Eric /Apollo || Call sent out
 * 9 || APM posters || Once printed add to slideshare and mahider || Eric / Milcah ||  ||
 * 10 || Daily APM e-news || Design, content creation and production, online access, local printing || Susan / Muthoni / Mekonnen / Tesfaye / Apollo || 4 Feb: Susan agrees to lead this. First issue around board meetings on 12 April.
 * 11 || APM Marketplace || Concept/Proposal

invite to staff - posters, stands opening miniworkshops (3) livestock matters events (3) invite to external guests invite to external exhibitors (3 confirmed) (Eden Field Agri-Seed Enterprise) (VLIR-UOS, University cooperation for development) check locations (infocenter) check locations (auditorium) stand set up (16 april, morning) poster set up (9 april) || Peter / Loza / Meron / Alan

Peter/ Zerihun/Tesfaye/ Emaelaf/Azeb / Wondimu/Meron/ Zerihun || done

staff invited

2 confirmed 3 confirmed sent out week 15 march to be done 19 march OK done (azeb) Test 25 march, temporary stands allocated for the ones that booked so far. Sketch of the marketplace ready || mouse pad (250 pieces ordered) || Ideas suggested:
 * 12 || APM 'souvenirs' || APM Folder - Visitors folder || Meron, Azeb, Apollo, Loza || we will re-use old folders ||
 * 13 || KMIS promo for APM ||  || Apollo/Peter/Meron || apm bags (50 bags ordered @ 250 birr) to be delivered by 10th April
 * 14 || P&C Booth at Marketplace || Prepare and mobilize content || Emaelef /Loza / need others ||  ||
 * 15 || Entertainment Programme || Committee had its first meeting on the 16th March:

1. Art exhibition at the Zebu Club (throughout APM)

2. For Thursday Night Cocktail the committee suggested music with DJ. DJ Jonathan (3,500 Birr)

3. For Saturday night APM the committee suggested music with DJ. DJ Wish (5,000 Birr)

4. For Friday nights and on where to hang out in the evenings, What's Up magazine promised to give us 200 copies of the April issue for free

thursday night invite with price. || Zerihun / Liya / Biruk /Meron / Bruno / Metasebia/ Apollo

Zerihun to contact artists || Focus attention on thursday night

Thursday with a DJ

subsidized drink / free half hour paying barbecue

keep staff on the campus

DJ on Saturday ||
 * 16 || P&C cocktail wednesday evening 14 April (infocenter) || to launch ilri website plus dvd with ilri 2009 film and film catalogue and poster session || Susan, Clare, Peter, Apollo, Abeba / Bruce || 4 Feb: Approved by Bruce. ||
 * 17 || Social reporting of the event ; beyond ILRI and addis || Concept/Proposal

For external public audiences

Pre-APM and live reporting using ILRI blogs, slideshare, video and audio, etc. tools. || Peter, Tsehai, others ||  ||
 * 18 || Badges || Badges for APM committee members

Market place visitors - from eventbrite || Apollo

- ||  ||
 * 19 || Mini posters on Campus and

Banner for tent and gate || Concept and design

Production || Peter/Bruno/Alan/Apollo/Meron Apollo/Eric || Content finalised Apollo sent mini posters (45 pieces) to Eric for print the remaining 35 to be sent Banner design finalized to be sent to printers next week Erect across campus 11 april ||
 * 20 || Hosted Institutions || Check list of hosted Institution list with Mr. Jacob Q.

Draft and send APM invitation letter for the organizations.

Invite Hosted Institutions for marketplace. || Loza

Alan

Peter || Biotechnology IWMI already booked ||
 * 21 || APM Help Desk || InfoCentre to remain open everyday until 6:30 p.m || Abeba Asmelash ||  ||